How to delegate work
As a business manager, you have probably found yourself overwhelmed with work on more than one occasion. One of the biggest reasons that business mangers find themselves overwhelmed with their work is because they forget to delegate work to their employees. The main reason that most managers do not delegate their work to the employees is because they are afraid that the work is not going to be done right and most managers are afraid that they will have to give up control of the work.
The one thing that you need to keep in mind about delegating work is that delegation is one of the most important skills that a business manager can have. Delegating work to your employees is something that most be done so that you as a manger can have time in your schedule to attend to your other responsibilities. The one thing that you want to keep in mind though is that not everything can be delegated to your employees. Before you can delegate work to your employees, you will need to make sure that the work is something that can be delegated. If you have decided that it is something that can be delegated here are the steps you will need to follow to delegate the work.
Talk to your employees about what you expect them to do. You want to clearly state what the outcome of the assignment should be. When talking to your employees you will need to include all of the details about the task at hand so that nothing is missed.
If there are going to be any constraints or boundaries on the task at hand you want to clearly identify them to your employees. This is important so that your employees do not cross any lines when completing the assignment that they have been given. You want to tell your employees if they are supposed to wait to be told what to do with each step or if they can go ahead on their own. If there are any other restraints on the project, you will want to make them clear to the employee so that they know to ask questions first.
If possible, you will want to include other people in the delegation process. You want to give them the power to decide on what tasks they can delegate to other people and when they want to delegate those tasks to other people. Giving people this responsibility gives them the chance to gain management experience, which can inspire more confidence in the employees. Not everybody will be open to delegating tasks to others, so be sure they are ready for the responsibility before you give it to them.
You do not want to give somebody more responsibility than authority. When giving people responsibility you want to make sure that you give them the same amount of authority. This is important because you want people to be able to make some of the decisions when doing certain tasks, but they can't make all of the decisions. This is important because even if you give other employees some of the responsibility they can't have it all because ultimately you are the person who is responsible for the outcome.
You want to delegate the work to the person who is best fit for the job. This means that you are going to want to go as far down the employment chain as needed to find the right person for the job. You want to choose the person who is best for the job, which is somebody that does the job every day, because the person has all of the resources that they need to complete the task in the most efficient manner.
Provide support for the people that you have assigned to work on the jobs. Have an open door of communication with them so that they can come to with any questions or concerns that they might have in regards to the work that is being done. Talk to them about the benefits of getting the job done in a timely manner, plus how it will affect the entire team.
Always maintain control over the job at hand. You are the person who will be deciding on deadlines for when stuff is due. You will also need to be the one to set up a schedule of checkpoints to review what is going on. If the jobs are not going as planned, you are going to need to act appropriately to get the project back on task.