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Setting up a checks and balances system for your accounting department


There are many types of accounting systems on the market. Which one you use really depends on what you want to accomplish in your accounting department as well as your comfort level in doing it yourself using a variety of available computer software that you can easily find online or in your local office store. If you are the type of person who doesn't like working with numbers or simply doesn't seem to find the time to balance your checks, then you may consider hiring someone skilled and affordable to perform all your accounting tasks.

Not so long ago, many bookkeepers used manual systems to record their entries. There are still some manual types of accounting systems in use and are still effective. They are called on-write systems and it is basically a big book of checks with a carbon strip on the back and with column pages where you can record your entry such as your bank deposits and all your other important transactions to help balance your check book. The best part about using this type of accounting system is that you are not required to know bookkeeping to record your check and balance entries and this book has everything to keep you financially organized.


Nowadays, more and more small businesses choose to invest in buying a computer system and all the right software to help them stay organized, and more importantly, to know exactly where they stand as far as their credits and debits. You may need to make some time to learn how to use the computer to enter all your daily time entries. You can find a variety of programs at your local office store that will allow you to write your own personal checks for your business needs and the software will also let you record all transactions with almost no effort at all. The other option you may have is to continue writing checks the old fashion way but use an accounting software system to help you sort and categorize all your transactions. Of course you can still hire someone to take care of your accounting needs by providing him the appropriate tools and letting him know whenever you want to see the financial reports.

If you run a small business, you want to select the right accounting software package that can handle your specific accounting needs for now as well as for later as you continue to improve and expand your business. Make sure that the accounting software you buy includes simple entries such as accounts payable, accounts receivable, inventory, cash flow, payroll and so on. Buy a simple system to begin to avoid being confused and frustrated. The software companies all believe that their accounting systems are simple and easy to learn and to use. This is not always true. Consider starting out with very simple and easy software that has the essential accounting functions, and as your foundation of computer and accounting knowledge increases, then you can plan on adding more complex systems to your computer. Choose an accounting system that is simple to follow and that allows you to make changes as needed. As you look to always upgrade your accounting system, consider a system that offers more flexibility, time savings, that fast and accurate.

Let the size and the needs of your business as well as your budget help you decide which accounting software package to purchase. This will help you focus on the right program to help you stay organized, be flexible to enter all your transactions and to see all your spending and earnings on one place.

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