The best ways to backup your work and protect your network
The biggest threat to your data can actually be anyone from your family or yourself while using the computer. You or anyone can push a single button on the keyboard by mistake and destroy anything from a single file to an entire disk. It's so important that you take the necessary steps to protect yourself from losing your work. Whether you at home or at work, taking the time to protect yourself and to back up your projects can prevent you from having to redo the work all over again.
It's very important that you practice safe computing habits so backup your work whether you are using a computer at home or at the office. If you receive a document in your email inbox that needs changes, save it first on the computer drive. Avoid making changes or editing your document directly from your email because you will lose your changes. You can attach the finished document once edited to a new email and send it back to the sender that way.
You really should always save any new files on your computer drive. If you make a habit of always saving your files to the computer drive while you are working, and you accidentally log off, you will have an easy time to find the file again when you log back on to the computer. However, if by mistake you log off without saving any of your work onto a computer drive, there is a high chance that the file may be deleted during computer maintenance or by other users. There are many ways that you can avoid unwanted incidents which could cause you to redo the project. You continually have to think of saving your work to a backup device.
Backing up your important documents and files is very essential. Computers and networks are not always reliable and can frequently fail when you least expect it. Here are a few options that you may consider to back up your most important documents and files:
- CD. You may choose to transfer your files unto CDs. This is one of the most popular ways to backup your files because most computers now have an integrated CD writing drive and CD writing software. If you keep your CDs in their cases, it will help them to last longer.
- DVD. Saving files to DVDs is starting to be a standard in mid to high range computers. Not all computers have the DVD writing capability so therefore can not be used by anyone.
- External hard drive or tape. This is a wonderful way to store a massive amount of data and most external hard drive comes with software that can automate the backup system for you once you set it up. Unfortunately, they are not very portable and will eventually break simply under normal everyday use. There are many network hard drive appliances on the market that can store huge amounts of data.
- Flash drive. They are very small devices and can be plugged into almost any computer to save your files. They are very convenient and can last longer. This type of device unfortunately can easily be misplaced or lost because of its size.
- Floppy disks. This is probably one of the poorest options to use for backing up data. They have very low capacity and are not always reliable. They get easily damaged under normal use and can take a long time to back up files.
Make sure that you always save and back up your files as often as possible in case your computer freezes or your hard disk fails in order to avoid losing what you are working on. Be prepared to have a disk handy to back up your work in case your computer reboots on its own. If you use CDs to back up your work, make sure that you label each one of them so you can identify them easily for future need. Maintaining your backups can be time consuming. You may even be tempted to simply skip that part. If you make regular backups a habit, you can be certain that your data will be safe.