How to define the roles each person must play in your company
Clearly defining employee roles in your company is vital to work efficiency. When employees understand what their role is in your company they will be more productive. Employees should also know what is expected of them and the work they produce. Knowing what your expectations are and understanding what role they play in your company will help your company to succeed.
Employees that do not know what is expected of them or their role in your company can lead to unnecessary conflict and misunderstandings. Here are some tips to help you to clearly define employee roles:
-Clearly tell people what is expected of them. Do not ever assume someone just knows. Develop a plan of who does what and why in your company and communicate to your employees this plan.
- Balance the work load. Make sure the work that needs to be done is balanced among your employees. Try to encourage employees to voice their opinions and concerns without fear of punishment.
-Update your employee's progress continuously. Also make sure to keep a balanced work load by checking your employee's tasks regularly. Document progress to be used as a tool to help employees to advance and develop their skills. Employee evaluations should be done regularly. Poor performance should be recognized and corrected immediately.
- Weekly progress reports should be implemented. These progress reports will help to keep employees work productivity high.
- Encourage employees to openly communicate with you and other employees. By openly communicating with your employees they are more apt to voice opinions and provide new ideas to help the company develop and grow.
-Share information about the company with your employees. Employees need to know where the company is going. They need to be aware of any problems the company may be facing. Employees should also know how the role they play helps in the development and success of your company.
- Along with knowing what an employee's role is in the company, they should also be trained and educated for this role. If an employee knows what their role is but don't know how to perform the job this can cost your company money.
If your company continues to grow and develop you may realize that there is a need for a new job role. When employees continue to report being short-handed and mention that some tasks are not being done this could mean it is time to plan a new job role.
Management should draft a job description which states the general responsibilities of the position, along with some specific job duties to be conducted by the role. Also clearly state any special skills, training and credentials required. A six month probationary period should also be considered. This allows you to fire an employee during the first six months of employment if you have concerns or issues with the employees job performance and greatly reduces the chances you will be sued for wrongful termination.
Estimate the salary range for the new position. Finalize how much the position will cost the company; this will help you assess the value of the position to the company.
Get feedback from other managers and supervisors about the new job role, the job description and the responsibilities that the new employee will have. Make changes if necessary to maintain a balanced work load.
Finalize the job description. It is important the job description is accurate because it is what you have based the new employee's salary, required training and skills on.
Remember to help your company grow and advance it is vital that all employees know what their roles are in your company.