Present for Success
Tomorrow's the day and you're dreading it. You're scheduled to give a presentation to the senior management team about the new program you're proposing. You're excited and enthusiastic about the program but nervous and anxious about the presentation.You don't know how you'll manage to sleep tonight. These thoughts keep running through your mind; What if I stumble? What if I talk too fast? What if they get bored? What if they ask questions and my mind goes blank?
Do any of these sound familiar? If you answered yes, don't worry! Try some of these simple strategies for your next presentation to help you build confidence and credibility with your audiences.
Developing your presentation
Change the paradigm: Think from your listeners' perspective If you can change your focus from "What do I want to communicate?"To "What does the audience need to hear and understand", you can be a more relevant and engaging presenter. By focusing on your listeners' needs, rather than on yourself, you can relax and let that focus guide you through the development and delivery of your presentation.
Here are the essential questions that will help you stay on track. Who is your audience? What is most important to them? What is their current level of knowledge on your topic? What do they want or need to know about this topic?
If you can't answer the above questions, it's important that you do some research to find the answers. If your presentation is an educational or training session you might want to send out a pre-class questionnaire or survey to learn the current knowledge level of your audience. This can be a simple 5 to 10 question one-page document that you email or fax.If your presentation is more informational or persuasive, you might want to make some phone calls to learn what you can about your audience.
What's your objective? Every presentation you give should have an objective or purpose. Why? Because your objective will guide you to stay focused on your topic. And, by defining your objective in the beginning of your development process, you'll save time.
Structure Utilize a presentation structure that consists of a beginning, middle and end. In presentation language we call the structure the Opening, Body and Close. The purpose of your Opening is to introduce yourself and your topic. The Opening gives a short preview of what you're going to be covering. You may want to also include some startling data or quote. The main purpose of your opening is to get your audiences' attention. The Body of your presentation contains the main ideas and details you want to convey. And, the Close is the ending, provide a summary here of your main points and you'll help your audience remember them. Also, any action items of follow up information should be in the Close.
Delivering your presentation
About nervousness Most people feel nervous and anxious before giving a presentation. This fear and anxiety can start the minute they've been given the assignment and can last until the presentation is over. It's important that we accept the fact that we're going to be nervousness and learn how to work with it.Try this 3-Step process developed by Lee Glickstein of Speaking Circles International to ease your nerves 1.Feel your feet on the ground. This will help to set a firm foundation for you and has a calming effect. 2.Breathe. And, most importantly, notice that you are breathing. Most of us when we are nervous or anxious tend to hold our breath and that only makes us feel worse. 3. Speak every word to the eyes and heart of another human being. Why? Every time you stand in front of any audience, you are building a relationship. If you want people to listen and pay attention, you have to do the same. By having a more personal connection with your audience you will develop rapport faster. By looking at people individually, not seeing a group, you can be more relaxed and at ease. Try having a one-on-one conversation with everyone in the room.
Five strategies to project confidence
1.Reduce your usage of filler words. Filler words are words that we say unconsciously that add no meaning to our communications. Examples of filler words are; um, uh, ah, okay, so, you know, well, but, like, etc.... The big problem with filler words is that if you use them frequently, they tend to chip away at your credibility and can make you sound unsure and unprepared. To start reducing usage, you first have to become aware of when and how frequently you use them. The best way to do this is to either audio or videotape yourself giving a presentation. Then listen, or better yet, have someone else listen to the tape for filler words. Give them a checklist listing filler words and have them count how many you use. It's fine to use one here and there - when they're used repeatedly, is when there's a problem. Once you have an awareness of which ones you use, you can start trying to reduce them. Substitute a pause where the filler words would normally occur and your listeners will thank you.
2.Be aware of body language and posture Just as mother used to say, stand up straight because posture is important. Walk with erect posture and confident strides. Also have an awareness of your body language. Show confidence with an open body position. This means hands at your sides not crossed in front of you or hidden in pockets. Keep your hands where the audience can see them and use gestures for emphasis.
3.Remember that you are the expert You know more than your audience does on your topic. That puts you at an advantage and should instill confidence. Remember though to be relevant, you need to know your audience's level of knowledge on your topic so you can start where they are.
4.Keep your cool when things get hot No matter what happens, keep your composure. If you are using technology be warned, it is bound to malfunction just when you need it most. For peace of mind, have a Plan B ready just in case. If you can think in advance about what might go wrong, and have a contingency plan ready, you can continue and keep your cool. Every presenter has their own personal horror story of how the laptop or projector crashed in the middle of their presentation. Consider yourself warned, be prepared.
5. Have a good time If you are having a good time, chances are so is your audience. Put a smile on your face and be excited and enthusiastic in your delivery. You will breathe life even into dull subjects and help your listeners be engaged in your talk.
Dana Bristol-Smith is the founder of Speak for Success, an organization that works with companies that want their people to communicate with confidence and credibility. Dana can be reached at: firstname.lastname@example.org or please visit: https://www.speakforsuccess.net