Time management for managers
As a manager you are constantly doing multiple things at once. If you feel as though you are being pulled in every direction it is time for you to sit down and work on a list of responsibilities and to define how much time you can devote to each task. Time management is crucial for managers and unfortunately not too many people actually focus on it. Here are some great time management techniques you need to try out:
- Focus on your work. When you are in the office and getting paid you shouldn't waste time on mundane tasks. Create a schedule that will be able to help you devote enough time to your emails and other simple tasks but doesn't cut into the time of your larger tasks.
- Organize your office. When things are organized you will be surprised to see just how much you can accomplish. Take the time to clean up your office and get rid of all the clutter as it really will be able to help you focus on the work that needs to be done instead of worrying about multiple things at once.
- Keep a schedule. One way to help yourself stop wasting time is by creating a schedule and sticking to it. A schedule will be able to help you see what work needs to be done and when it needs to be done by. It will help you to set goals for yourself each day and to make sure they are actually getting accomplished. Strike off the tasks as they get done from a large list as it will help to motivate you to see all of the things you are able to do in a day when you really put your mind to it.
- Prioritize your work. A great way to stop wasting your time is to place priorities on your assignments. This way you won't end up wasting tons of time on emails and phone calls and you will be able to put more time toward the bigger tasks that really need your attention. The unimportant tasks should be done at the end of the day when your energy levels are lower and you are ready to be done working. The important tasks need to be done first thing in the morning when your mind is sharp and you have a lot of energy.
- Delegate assignments. If you have people that are in need of more work why not delegate some of the assignments that you have? When you delegate it will take the pressure off you but it allows you to get the work done without worrying about it too much. Simple tasks like filtering your emails and answering some of them can be done by your new employees.
- Don't take on too many tasks. It is common to feel like a superhero and to have the desire to tackle everything but if you never say "No" you are going to burn yourself out in a hurry. You need to learn to say no and to actually work on the assignments that are on your plate before trying to take on more.
- Take short breaks. When you start to lose your mind, take a break but only take 10 minute breaks instead of 30 minute breaks. Shorter breaks are great as they will recharge you and will give you time to interact with your staff without feeling like you are wasting a lot of time.
- Remove the distractions. No matter what type of office you have, there are a lot of distractions that are going to get in the way. You need to remove the distractions if you want to be a success. What you need to do is shut off your cell phone and to close your door when you are trying to concentrate so you don't hear the office noise that can really distract you.