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Software to make your business more effective

accountant37004036.jpgBusiness owners must pay attention to new forms of technology that could impact the way they do business. One area business owners cannot afford to be stingy on is their payroll software. Payroll is big part of your company. If you don't have sufficient money in your cash reserves to cover payroll, you will wind up in a dangerous situation. Employees deserve to be paid on time, without proper compensation, they may not want to work for your company anymore and they could refuse to come into work until they are paid.

New payroll software programs are making it easier for companies to manage their payroll. You will receive automatic updates when it is time to work on payroll and you will be notified when you need to cut checks. Of course the best method is to set up automatic transfer from your accounts to your employee's accounts. This way you will never need to worry about missing a pay date and your employees won't need to worry about running to the bank to deposit their check.

Programs like QuickBooks not only help you manage your payroll, they also provide you with the opportunity to manage your taxes, invoices, receivables, payables, and inventory. It's the perfect small business solution as it can practically do everything your company needs.

QuickBooks can be purchased as a Deluxe Software package or an online version. The starter version of QuickBooks will cost you about $99 while the advanced versions usually run upwards of $200. Then you will need to upgrade the software for $29 or more per year.

One of the great features of QuickBooks is its ability to fill out W-2's. If you are a small business owner, it can be painful to pay a professional tax accountant to do all of your W-2's when a computer program will generate the entire thing for you for half the cost. You also get the ability to have all of your quarterly tax reports automatically generated so all you need to worry about is plugging in the numbers.

Since QuickBooks can talk to other programs, it has the ability to automatically send reports to Excel programs for your Marketing reports and other purposes. The other great feature is that the software will automatically update itself to stay in compliance with Federal and State laws.

As far as Marketing goes, QuickBooks far surpasses other financial software programs. The ability to automatically generate reports can help your marketing team predict when big campaigns need to go into effect. They also have the ability to manage their inventory levels so that you don't have wasted inventory and that you have enough to keep up with customer demands. Here are some of the other great features of QuickBooks:

  • Ability to have multiple users

  • Online access allows you to track your accounts from any computer in the world. You can control payroll and manage you're A/R from anywhere.

  • Customer tracking and organizing features. This allows you to create email mailing lists along with financial reports.

  • Automatically deposits money from your bank account to your credit cards, reducing the risk of missing a payment or exceeding the limit of the credit card

  • Completes payroll in a matter of minutes

  • Free tax filing

  • Generates checks from your bank account for your employees and vendors

  • Automatically generates monthly sales reports

One of the greatest things about QuickBooks is that you have the ability to download the software and try it out for free for 30 days. This is a great way to see if QuickBooks is right for your small business.

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