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How to use Outlook

There are many email service providers available. One of these is Outlook. Outlook is often the email provider of choice for businesses, as is has a number of helpful features for those who need to send emails, manage their contacts, assign tasks, and access their calendars.

Outlook has a number of features; however, it is easy to navigate. The following are some how-tos of some of the most common features in the messages section of Outlook:

Set a reminder to reply to a message. If you want to send a reminder to your recipient to respond, right-click the message you want to set the reminder for, select Follow Up, and click Add Reminder. Next, in the Due By list, click the date you want to complete the reply. In the second list, choose a time. You can also select the color of flag you want in the Flag color list, then select OK.
Customize your follow-up flag. You can add your own words to a follow-up flag for a new message by clicking the Message Flag button, then typing the text you want in the Flag to box.
Send a BCC. A BCC, or Blind carbon copy, allows you to send a message to multiple people without revealing the other recipients' identities, so it looks like the message was only sent to one recipient. To do this, add the person's name to the Bcc line. A copy of the message is sent to that person, but his or her name is not visible to other recipients.
Know when your messages have been read. To find out when your message has been read or received, go to the Tools menu, click Options, and select the Preferences tab. Click E-mail Options, and then click Tracking Options. From there, choose your options.
Add a signature or logo to each message you send. You can customize your emails with a signature automatically each time you send a message. Go to the Tools menu, click Options, and then click the Mail Format tab. Select the account you want to create the signature for, and then click Signatures. Fill in your si Choose which e-mail account to use. If you have multiple e-mail accounts in Outlook, such as Hotmail or Yahoo, you can choose which one you want to use when sending messages. In a new message, click Accounts, and then click the account you want to use from the list.
Follow-up flags. You can make a follow-up flag as a reminder to follow up on a message you received. Go to the Actions menu, click Follow Up, and click the flag color of your choice. Your message is now flagged for follow up.
Schedule a meeting with a contact. To schedule a meeting with one of your contacts, click the contact and then, on the Actions menu, click New Meeting Request to Contact.
Add a new contact from an e-mail message. To import a person's address into your contact list, first open the message. In the From field, right-click the name you want to add as a contact. Then, go to the shortcut menu and select Add to Outlook Contacts.

These are just a few of the ways you can use Outlook. For a more complete tutorial, Outlook has a Help tab at the top of the home page.

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