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Security technology, how to keep your office and information secure


The high tech world comes with high tech problems and high tech solutions.If you store any information on computers, you need to be aware of the security technology available and know how to use it.Here are a few tips to help you use technology to keep your information safe.

Use anti-virus software-next to a fire, a computer virus might be the most destructive thing that your business is vulnerable to.Fortunately, it is fairly easy to protect your office computers against viruses.You can either buy the software and install it or you can download anit-viral software from the internet.Either way, you need to find a good program that offers protection against all sort of malware.The big anit-virus companies like Norton and McAfee offer protection against viruses, worms, hackers, spyware, and adware.The more protections that the program offers the more protected you will be when the bad stuff attacks your office computers.


Download the updates-malware is always changing because the bad guys are always finding ways to get around the protection.Fortunately, the anti-spyware companies have people working all of the time to stay ahead of the bad guys.This means that you will need to update your anti-virus protection all of the time.Updates are easy; you usually just click "accept" on the popup that tells you about the update.Occasionally, one of the updates will require that you reset the computer.There is always an option to wait on any of the updates and do it at a more convenient time.However, you should try to get the latest technology on your computer as quickly as you can.

Learn about email safety-the most popular way for viruses to get on your computer is through email attachment.All people who use your office computers should be educated about what sort of attachments are okay and what sort of attachments are not okay to open.Generally, you should never open an attachment that you aren't expecting, especially if you don't know what it is.Even if you get an email from someone that you know, don't open the attachments unless you are sure about them.Once a virus gets in a computer, it will mail itself to every person in that host's address book.This means that you can get a virus from a trusted friend.Never, under any circumstances, open an email attachment that doesn't come with a personal message from the sender.

Protect everything with passwords-password protection is a great way to keep your information safe.Even though it won't be popular among your employees, you should make sure the passwords change regularly.If anyone does infiltrate your system, it is best for everybody involved if the passwords are not related to the passwords associated with personal business accounts.It is hard to change passwords all of the time but it is even harder to get your identity back once some creep has stolen it.

Back up your files-even if you are ultra careful with your computers, it is still possible to lose everything from some bizarre meltdown.To prevent a business ending disaster if you are caught up in a system melt down, you should have all of your files backed up at least once.You can have employees back up files on CDs or DVDs.If you have a tech support team, they will be able to set up a system where everything is backed up onto a main drive.They can then place all information onto external memory devices like removable hard drives.If the information is very valuable or very classified, you might consider storing the removable hard drive in a fireproof safe, a safe deposit box or some other very secure place.

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